Privacy Notice

In this statement (hereafter referred to as the ‘Privacy Policy’), ALLEA outlines in detail how it collects, utilises, and safeguards data acquired from various sources. By engaging with the activities offered by ALLEA or interacting with ALLEA’s online platforms, you are expressly giving consent to abide by the terms laid out in this Privacy Policy.

ALLEA places the utmost importance on the confidentiality and security of your data, and is dedicated to treating your information with the highest level of care to ensure its protection from unauthorised access, disclosure, loss, or any form of misuse. This commitment is in accordance with the General Data Protection Regulation (GDPR), effective as of 25 May 2018.

Information Collection and Purpose

We may collect personal information about you if you are affiliated with one of our Member Academies. This information is typically limited to what is essential for professional communication. If you engage in our operations, additional information may be collected based on the specific initiative. Participation in our governing bodies may necessitate the collection of additional personal information as required by law.

Additionally, we collect personal information about you when you register for an event organised or co-organised by ALLEA, when you subscribe to receive updates from us, or when you reach out to us for information or publications. The information collected is always limited to what is necessary to provide you with the requested service. Your consent forms the basis for this data collection.

If you attend an ALLEA event, there may be instances where photos are taken or videos are recorded in which you appear. Prior to this, we will inform you and provide the opportunity to express if you do not wish to be featured in any published material. Subsequently, we will make every effort to respect your preferences. The capturing of photos and videos during our events aligns with our legitimate interest to showcase and broadcast our activities.

Additionally, we may gather personal information about you if you are professionally active in the research, science or policy sector. This data collection is strictly limited to the essential details required to identify your professional interests, and areas of expertise, in order to facilitate professional communication. Typically, this information consists of details that are publicly available. This collection is conducted based on our legitimate interest in establishing a network of relevant stakeholders in the research policy sector.

Finally, we also collect information during your visit to our website through the use of cookies and server logs. This may include, but is not limited to, your IP address, the pages you visit, and the files you download. Where possible, we anonymise or pseudonymise this information. Further details on this type of information collection can be found in our Cookie Notice. The collection of this data is grounded in our legitimate interest to analyse the use of our website and to implement necessary security measures.

Data Usage

The information collected can serve several purposes:

  • Dissemination of emails concerning publications, press releases, newsletters, extending invitations to events organised or co-organised by ALLEA, and other relevant information.
  • The data collected on your website usage is employed to enhance our website’s functionality, analyse the reach of our positions and documents, and prioritise information most pertinent to our visitors.

If you represent one of our member academies, we may use your personal information to get in touch with you regarding topics relevant to ALLEA’s current initiatives, inform you about events pertinent to your work, or invite you to become involved in specific operations.

The information gathered on professionals within the research, science or policy sector, or relevant service providers, is utilised to compile an overview of pertinent stakeholders, experts, and service providers. On occasion, we may reach out to you with information on topics of relevance or extend invitations to events that could be of interest.

Data Security

ALLEA is steadfast in its commitment to ensuring the security of your information. We employ a combination of physical, electronic, and managerial practices to safeguard the data collected online.

Sharing Personal Data

ALLEA does not indiscriminately share personal data with third parties. Any such sharing is limited to cases where it is necessary to support specific activities or mandated by law. In such instances, third parties are bound by the provisions outlined in this Privacy Policy.

Representatives from our Member Academies may have their personal information shared within our network of members and stakeholders in the research policy sector, fostering collaboration. This sharing is confined to the minimal information necessary for this collaborative purpose. If you are involved in ALLEA operations or a governing body, your participation may be publicly acknowledged, either on our website or in resulting outputs.

For events, information about you may be shared with fellow participants. In cases where you haven’t expressed objection, photos from these events may find their way to public sharing on the ALLEA website or through our social media accounts. Digital or hybrid events may involve the collection of additional information by the third-party platform, and you will be duly informed about the platform used, with access provided to their privacy commitments.

Privacy Rights

As a user, you possess a range of privacy rights, including the right to access, rectify, update, be forgotten, restrict processing, and transfer your personal data. To exercise these rights, please contact us at

Links to Other Websites

While our website may contain links to external sites, we disclaim responsibility for the privacy practices of these sites. Users are advised to review the privacy statements of external websites.

Social Media

ALLEA utilises various social media platforms, each governed by its own privacy policies. Refer to the respective platforms for detailed information on their privacy practices.

Changes to Privacy Policy

This privacy notice is subjected to regular reviews, with updates being posted on our website. The most recent update was made on 15 December 2023.

For any inquiries or to exercise privacy rights, we encourage you to contact us at Your concerns and requests will be addressed promptly.